One record for your conference. From call for papers to accreditation-ready archive.
Coordinators stop stitching seven tools together. Institutions stop rebuilding evidence from inboxes at accreditation time. Submissions, peer review, integrity screening, digital credentials, and audit trail live on the same operational surface.
At BICET, Bharath College's flagship conference, a program committee of ten came down to two coordinators, with roughly 120 hours of coordinator time recovered per cycle.
structured setup
Tracks, reviewer panels, and integrity policy stay mapped from day one.
shared visibility
Chairs, coordinators, and leadership work from the same live record.
report-ready
Submission trails, integrity certificates, and audit exports stay ready.
A conference is stitched together by one person. And explained to another two years later.
The coordinator running the conference and the head choosing the platform are living in different problems. Both are real. Both are usually solved with duct tape.
For the coordinator running it.
- The call for papers goes out on Google Forms or a landing page nobody owns.
- Abstracts sit in a spreadsheet that three people are editing at once.
- Reviewers get chased on WhatsApp for three weeks.
- Camera-ready versions arrive over email in five different formats.
- The night before the event, someone builds the program book by hand.
- Certificates are typed into a template one at a time.
For the head choosing the platform.
- The record of the conference only lives in the outgoing coordinator's inbox.
- Two years later, the accreditation team asks for review evidence, and someone starts reconstructing it from screenshots.
- The free tools used to run it may have already deleted the data.
- Finance cannot tie registration receipts back to the program in one report.
- Every new conference restarts the same seven-tool stitch from zero.
- The institution has no operating record of what it actually ran.
Open the call. Run the review. Close with proof.
Three stages, one record. Nothing gets rebuilt at the end because nothing was scattered at the start.
stage 01
Open the call.
The call for papers, tracks, submission form, reviewer intake, and integrity policy are set at launch, not improvised mid-cycle.
stage 02
Run peer review with integrity in-flow.
Assignments, rubrics, reminders, and plagiarism screening stay attached to each submission. The reviewer chase moves out of WhatsApp.
stage 03
Close with credentials and archive.
Digital certificates are issued from the same record. The full operational trail exports as an accreditation-ready packet the institution actually owns.
Where JustPitch differs from the tools your coordinators already know.
A conference committee has usually seen one of these before. Here is how the surfaces compare on the parts institutions care about after the event ends.
| EasyChair | Microsoft CMT | Oxford Abstracts | Google Forms & email | JustPitch | |
|---|---|---|---|---|---|
| Data retained after the event | Retained on the platform | Deleted two years after conference end | Retained on the platform | Depends on the coordinator's account | Retained as institutional record |
| Cost model | Per submission | Free | Per event | Free | Annual institutional subscription |
| Registration on the same record | Separate module | Not offered | Add-on | Manual | Same record |
| Integrity screening in-flow | Not offered | Not offered | Not offered | Manual | Built in |
| Digital credentials for authors and reviewers | Not offered | Not offered | Not offered | Manual | Built in |
| Accreditation-ready export | Not offered | Manual export required before deletion | Not offered | Manual | Built in |
| Institutional memory across cycles | Event-scoped | Two-year window | Event-scoped | None | Yes |
Comparison based on publicly documented product information from each provider as of 2026. EasyChair pricing and licenses per easychair.org/licenses. Microsoft CMT data retention per Microsoft CMT documentation. Oxford Abstracts pricing per its public plans page. Google Forms is presented as the category label most first-time committees actually use. Feature naming may vary by provider.
Same record. Three lenses.
The chair sees the whole conference. The dean sees the department's slice. The reviewer sees only what they were assigned. No permissions gymnastics.
scope 1
Chair or Convenor
Every track, every reviewer's coverage, every decision waiting, every registration and receipt on one operational surface.
scope 2
Dean or Head of Department
Scoped oversight of the conferences their department is hosting. Live progress, no reconstruction, no status-check emails.
scope 3
Coordinator or Reviewer
Only their assignments, their rubrics, their submissions. Everything they need. Nothing they should not see.
Six outputs your committee should not rebuild by hand.
Call for papers page
Clean, brandable, ready to publish. Tracks, deadlines, and submission rules live on the same record.
Submission trail
Every version, every author, every timestamp. Version confusion stops before it starts.
Review log
Reviewer assignments, rubric scores, coverage gaps, and decisions. Panel throughput is visible before deadlines slip.
Integrity certificate
Plagiarism report pinned to the submission and the final decision, not floating in a separate folder.
Digital credentials
Verifiable certificates for authors, reviewers, and session chairs. Issued from the same record, not typed by hand.
Accreditation-ready archive
The full operational trail packaged for internal review or an external accreditation cycle. Export, not reconstruction.
The record survives the chair rotating out.
Most institutions rebuild every conference from zero because the last one lived in one person's laptop. When the record lives on the platform, the next cycle is a continuation, not an archaeology project.
year 1
Conference launched.
Structure, tracks, reviewers, integrity policy, and decisions are captured at open. The operational trail builds itself as the cycle runs.
year 2
New chair takes over.
The incoming chair inherits the same live record. No forwarded email threads, no screenshot archaeology, no rediscovery of last year's process.
year 3
Accreditation cycle.
Review evidence, integrity certificates, decisions, and financial trail export from the same memory bank. Reconstruction stops being a job.
Run your next conference on one operational record.
Book a walkthrough with our team. We will show the module against your conference type, not a generic demo. Bring your program committee if they want to sit in.